Easy Google Sheets Tricks for Tracking Student Progress and Participation Points

Progress monitoring and feedback are essential components of the learning process. Managing these things can be time consuming and cumbersome. Below, take a look at two, easy ways to use Google Sheets to monitor student progress and track participation points as part of a robust feedback loop.

Participation Points and Feedback

Feedback can come in many forms. Traditionally, it comes in the form of grades and red marks on an assignment. This type of feedback is not often acted upon by students. This type of feedback is more like an autopsy. A robust feedback loop during the learning process, not afterwards, makes the teacher and student partners. 

Part of building this loop is creating a culture where students elicit feedback from the teacher, and not just the other way around. Students don't typically like to ask for feedback during the learning process.  To help create this culture of feedback, I like to offer students participation points for asking for feedback and acting upon it. For example, on a block schedule day, I have students work on collaboratively on a project or assignment. For the period, I set a goal of 8-10 participation points. To reach their goal, they need to ask for feedback and have me check their work. Each time they ask and act upon the feedback, I award points. Developing this system has made it a habit for students to elicit feedback. The end products they turn in are much higher quality as they've received feedback and caught mistakes during the process and not afterwards.

Awarding participation points can be done with paper and putting tally marks next to kids' names, but printing a roster each day is a tedious act I wanted to avoid. With Google Sheets, I developed a system where I can click on a student and click a button to add points to their total. I can also take points away if needed. Click here to make a copy of my template. Embedded within the template is a Google Apps Script that allows you to click the plus and minus buttons to award or takeaway points. The first time you use it, you will be prompted to sign in and allow permission for the script to run. 

This Sheet will work on a Chromebook (better if touchscreen), PC and Mac. On mobile devices, it will not work using the Google Sheets app. The app will not allow the script to run. If on a mobile device, it will work if run on iPad or iPhone through Safari. It will not work through the mobile version of Chrome. 

Take a look at the video below to see a short demonstration.

Track Student Progress Towards a Goal

As an educator, monitoring student progress is something we do daily. Doing so can be tedious. One way I track progress towards a learning goal is to use checkboxes in Google Sheets. I create a sheet for each class and put a row of checkboxes next to each kid's name. You can use this for monitoring steps towards finishing a project, books read, participation points and much more. Built in is a formula that tallies the total number of checkboxes checked for each student. Click here to make a copy of my template. Take a look at the video below to see a short demonstration.

Google Sheets is such a versatile tool for tracking and analyzing student data. You can actually be extremely creative with it. How might you use Google Sheets in your role? If you have any questions and would like a follow up, contact me via Gmail or Chat at ajuarez@techcoachjuarez.com. 

My book, The Complete EdTech Coach: An Organic Approach to Digital Learning, co-authored with my wife Katherine Goyette is now available on Amazon. Click here to purchase. It is published by Dave Burgess Publishing. Be sure to follow the hashtag #OrganicEdTech and #CVTechTalk for updates.